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Faculty & Staff Business Office

Faculty & Staff Business Office

Dedicated to supporting the mission of Southwest Texas Junior College to provide accessible, affordable, high-quality education by providing financial services with integrity, creativity, flexibility, respect, confidentiality, and professionalism. Our mission is to promote fiscal responsibility by providing our clients with the necessary services to fulfill their financial obligations to or from the College while maintaining the College’s principles and safeguarding the assets of the College.

Contact Information

Overview and Hours

The Southwest Texas Junior College Business Office serves and supports our faculty, staff, administration, and most importantly, our students, with accurate and timely information delivered in a clear and thoughtful manner with quality service.

The SWTJC Business Office is located on the Uvalde campus. The Business Office hours are: Monday - Thursday from 8 am to 6 pm, Friday from 8 am to 4 pm.

To contact the Business Office: call (830) 591-7365 or visit us in the Flores Building. 

Business Office Policy

Grants Accounting Policy & Procedures
Purchasing Policy
Procurement Card (P-Card) Policy
Travel Policy

Federal Educational Rights and Privacy Act (FERPA) 

Other Links

 Contact Us
 Student Business Office
 Contact State of Texas Expenditure Database

Business Office


Purchasing

Please download forms to your computer (using save as), then complete, print, route for approvals, and then submit to the Business Office (forms that are completed within the browser may not work as they should).

Purchasing Policy
Procurement Card (P-Card) Policy
Consortium Memberships

P-Card Forms

Application Form
Cardholder Agreement Form
P-Card Reconciliation Form
Transaction Log
Travel P-Card Application

Other Purchasing Forms

Purchase Order Terms and Conditions
SWTJC Sales Tax Exempt Form
W-9 (substitute)
WebAdvisor Web Requisition Manual 


Travel

Please download forms to your computer (using save as), then complete, print, route for approvals, and then submit to the Business Office (forms that are completed within the browser may not work as they should).

Travel Policy

Travel Forms

Hotel Occupancy Tax Exemption Certificate
Travel P-card Application
Local Travel Reimbursement Form Instructions
Local Travel Reimbursement Form
Overnight Travel Reimbursement Form Instructions 
Overnight Travel Request and Reimbursement Form
Vehicle Request Form

Per Diem Rates Current FY (external link)
First & Last Day of Travel Meals and Incidental Expenses Breakdown (external link) 


Budget Tools


Investment Information

Southwest Texas Junior College does not employ outside investment advisors or managers.

Southwest Texas Junior College does not use soft dollar, directed brokerage, or directed commission, commission recapture, or similar arrangements.

Southwest Texas Junior College is not associated with an independent endowment or foundation. However, SWTJC is associated with a component unit - Southwest Texas Junior College Foundation, Inc.

SWTJC Investment Policy

Investment Disclosure Statements

  

Quarterly and Annual Investment Reports:

Fiscal Year 2019

May 2019 Quarterly Investment Report
February 2019 Quarterly Investment Report
November 2018 Quarterly Investment Report

Fiscal Year 2018

August 2018 Quarterly Investment Report
May 2018 Quarterly Investment Report
February 2018 Quarterly Investment Report
November 2017 Quarterly Investment Report

Fiscal Year 2017

August 2017 Quarterly Investment Report
May 2017 Quarterly Investment Report

February 2017 Quarterly Investment Report
November 2016 Quarterly Investment Report

 

Fiscal Year 2018 Investment Report
Fiscal Year 2017 Investment Report
Fiscal Year 2016 Investment Report
Fiscal Year 2015 Investment Report
Fiscal Year 2014 Investment Report

 

Other Information:

Independent Auditor's Report on Compliance with the Texas State Public Funds Investment Act