Faculty & Staff Business Office

Dedicated to supporting the mission of Southwest Texas Junior College to provide accessible, affordable, high-quality education by providing financial services with integrity, creativity, flexibility, respect, confidentiality, and professionalism. Our mission is to promote fiscal responsibility by providing our clients with the necessary services to fulfill their financial obligations to or from the College while maintaining the College’s principles and safeguarding the assets of the College.

Contact Information

The Southwest Texas Junior College Business Office serves and supports our faculty, staff, administration, and most importantly, our students, with accurate and timely information delivered in a clear and thoughtful manner with quality service.

The SWTJC Business Office is located in the Rodolfo R. and Dolores Flores Student Services Building (Building A) on the Uvalde campus. The Business Office hours are Monday - Thursday from 8:00 am to 6:00 pm, and Friday from 8:00 am to 4:00 pm.

To contact the Business Office, please call (830) 591-7365.

Business Office Policy

Grants Accounting Policy & Procedures
Procurement Card (P-Card) Policy
Travel Policy

Federal Educational Rights and Privacy Act (FERPA)

Business Office

Please download forms to your computer (using save as), then complete, print, route for approvals, and then submit to the Business Office (forms completed within the browser may not work as they should).

Business Office Policy

FAQs about the 1098-T Tax Form
Authorization to Deduct from Wages
Authorization for Drug/Alcohol Testing
Employee Standards of Conduct - Searches and Alcohol/Drug Testing (DHB Local) Policy
Cell Phone Stipend Agreement
Cell Phone Stipend Form
Donations to Local Government
Family Educational Rights and Privacy Act (FERPA) Form
Fitness and Swim Center Facility Use Request Form
Guest Speaker Contract
Petty Cash Advance Non-travel
SWTJC Room Rental Agreement
SWTJC Sales Tax Exempt Form
W-9 Form

Purchasing

P-Card Forms

Application Form
Cardholder Agreement Form
P-Card Reconciliation Form
Transaction Log
Travel P-Card Application

Other Purchasing Forms

Purchase Order Terms and Conditions
SWTJC Sales Tax Exempt Form
W-9 Form

Travel

Travel Policy

Travel Forms

Hotel Occupancy Tax Exemption Certificate
Travel P-card Application
Local Travel Reimbursement Form Instructions
Local Travel Reimbursement Form
Overnight Travel Reimbursement Form Instructions
Overnight Travel Request and Reimbursement Form
TripDirect Vehicle Requests
Instructional Video - Entering a Trip Request

Per Diem Rates Current FY (external link)

Budget Tools

For more information on your department’s current budget numbers and expenses log on to Self-Service, click on Financial Management, click on Budget to Actuals, then enter your fund and department numbers.

FY 2025 Operating Budget
FY 2024 Operating Budget
FY 2023 Operating Budget
FY 2022 Operating Budget
FY 2021 Operating Budget
FY 2020 Operating Budget
FY 2019 Operating Budget
FY 2018 Operating Budget
FY 2017 Operating Budget Amended
FY 2017 Operating Budget
FY 2016 Operating Budget
FY 2015 Operating Budget
FY 2014 Operating Budget

Budget Template
Department Codes
Fund Codes
Location Codes
Object Codes
Standard Operating Procedure - How to Check Budget

2022-2023 Legislative Appropriations Request
2020-2021 Legislative Appropriations Request
2018-2019 Legislative Appropriations Request
2016-2017 Legislative Appropriations Request
2014-2015 Legislative Appropriations Request

FY 2023 Annual Financial Report
FY 2022 Annual Financial Report
FY 2021 Annual Financial Report
FY 2020 Annual Financial Report
FY 2019 Annual Financial Report
FY 2018 Annual Financial Report
FY 2017 Annual Financial Report
FY 2016 Annual Financial Report
FY 2015 Annual Financial Report
FY 2014 Annual Financial Report

Governor's 5% General Revenue Reduction Request

Investment Information

Southwest Texas Junior College does not employ outside investment advisors or managers.

Southwest Texas Junior College does not use soft dollar, directed brokerage, or directed commission, commission recapture, or similar arrangements.

Southwest Texas Junior College is not associated with an independent endowment or foundation. However, SWTJC is associated with a component unit - Southwest Texas Junior College Foundation, Inc.

SWTJC Investment Policy

Investment Disclosure Statements